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Executive Assistant Intern – Office of the Executive Director

Executive Assistant Intern – Office of the Executive Director

Job Information

  • Job Identification: YA-ED-2025-001
  • Posting Date: 12/03/2025
  • Apply Before: 12/10/2025
  • Job Schedule: Part-Time Internship (4 days/week, 4 hours/day)
  • Location: Hybrid (Dhaka / Remote)
  • Agency / Organization: YOUCAN Global
  • Contract Type: Internship Agreement
  • Duration: 3 months (extendable)
  • Grade / Level: Intern / Entry Level
  • Practice Area: Administration, Coordination, Reporting, Documentation
  • Bureau / Department: Office of the Executive Director
  • Education & Work Experience: Current student or recent graduate (any discipline); prior admin, reporting, or project support experience advantageous but not required
  • Required Languages: English & Bangla
  • Desired Languages: Any additional languages are an asset
  • Vacancy Timeline: Applications reviewed on a rolling basis; early applications encouraged

Background

YOUCAN Global is a youth-led international organization working on climate action, youth empowerment, peacebuilding, and sustainable development. The Office of the Executive Director coordinates the operational, strategic, and administrative functions of the organization.

The Executive Assistant Intern will provide direct administrative, documentation, and reporting support, contributing to smooth functioning and strategic delivery. This role offers hands-on experience in a youth-led, international organization.

Duties and Responsibilities

  • Administrative Support:
    • Manage ED’s calendar, appointments, and meetings
    • Draft emails, letters, reports, and presentations
    • Organize documents, maintain filing systems, and ensure confidentiality
    • Assist in preparing reports for internal and external stakeholders
    • Coordinate communications with staff, volunteers, and partners
  • Operational Support:
    • Assist in organizing workshops, webinars, and internal meetings
    • Support project monitoring, documentation, and reporting activities
    • Track organizational deliverables and deadlines
    • Ensure compliance with internal policies, safeguarding protocols, and data protection
  • Documentation & Reporting Support:
    • Draft and edit reports, briefing notes, and presentations
    • Collect, collate, and systematize organizational and project information
    • Support knowledge management, including preparing materials for dissemination
  • General Responsibilities:
    • Undertake day-to-day administrative tasks to ensure smooth operations
    • Maintain confidentiality and handle sensitive information with discretion
    • Take initiative to improve processes and support ED’s office efficiently

Qualifications

  • Current student or recent graduate (any discipline)
  • Strong written and verbal communication skills in English & Bangla
  • Highly organized, detail-oriented, and proactive
  • Ability to maintain confidentiality and professionalism
  • Proficiency in Google Workspace, MS Office, and office tools

Competencies

Core Competencies:

  • Achieve Results: plans and monitors work, delivers quality on time
  • Learn Continuously: open to feedback, curious, eager to learn
  • Adapt with Agility: flexible, adjusts to changing priorities
  • Act with Determination: proactive, reliable, motivated
  • Engage and Partner: collaborative, builds positive relationships
  • Enable Diversity and Inclusion: respects all perspectives

Technical Competencies:

  • Administrative and operational support
  • Report writing, documentation, knowledge management
  • Project coordination support
  • Basic event coordination

Experience

  • Prior administrative, reporting, or project support experience is an advantage
  • Experience in youth-led organizations, NGOs, or international initiatives is a plus
  • Familiarity with Google Workspace, office documentation, and online collaboration tools

Learning Opportunities

  • Hands-on experience supporting the ED in a dynamic international organization
  • Exposure to international reporting, documentation, and administration
  • Mentorship from senior leadership
  • Certificate of completion and reference letter

Equal Opportunity & Safeguarding

YOUCAN Global is an inclusive and safe workplace, committed to safeguarding policies. We welcome applicants from all backgrounds, with zero tolerance for harassment, exploitation, or discrimination.

Application Process

  • Submit: CV + Short Motivation Statement (max 250 words)
  • Deadline: 12/10/2025
  • How to Apply: Apply Now
  • Selection: Merit-based, transparent, competency-driven

Important Notes:

  • YOUCAN Global does not charge any fees for applications or recruitment
  • The organization reserves the right to select multiple candidates if needed
  • All applications will be handled confidentially
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